Executive Board Members
PRESIDENT - The duties of the president shall be as follows:
- Compose meeting agendas for all monthly KBC meetings
- Facilitate the setting of the KBC Calendar of Events
- Preside over monthly and /or any extra meetings
- Preside over executive board
- Submit Fundraising plans to FBISD
- Serve as an ex officio member of all committees
- Meet with school administrators as needed
- Review objectives and/or issues with elected officers/members
- Run annual election of officers
- Meet with coaches on regular basis to gain insight to needs—both present and future
- Coordinate the work of all the officers and committees so that the purpose of the organization is served
- Has bank account signing responsibilities
VICE PRESIDENT - The duties of the vice president shall be as follows:
- Preside over club meetings in the absence of the president
- Assume responsibilities for any officer in their absence
- Offer insights and recommendations concerning club agendas and activities
- Coordinate all KBC event games during baseball season. i.e. Senior night, Little League night, Veterans
night - Has bank account signing responsibilities
- Co-Chair First Pitch Banquet*
TREASURER - The duties of the treasurer shall be as follows:
- Maintain accurate records for all financial aspects of the KBC
- Maintain and update bank account records
- Monthly reconciliation of bank account(s)
- Pay bills upon receipt of documentation and approval of KBC Board
- Prepare and present to the KBC a monthly financial report
- Makes a full financial report at the end of the year
- Conduct annual audit and reconciliation at the end of the school calendar year
- Prepare and submit required documentation to the District’s Business and Finance Department each
year by Sept. 1. - Prepare and file all applicable tax returns and filings by the deadlines
- Has bank account signing responsibilities
SECRETARY - The duties of the secretary shall be as follows:
- Record Board meeting minutes at each KBC Board meeting, distribute minutes via email to KBC within
one week after meeting and reports at the following meeting - Send reminders for action items within one week of upcoming meetings and reminders for next meeting
one week prior to meeting - Insure volunteer compliance with Criminal Background Checks
- Report volunteer hours to the District
- Co-Chair Hit-A-Thon*
COMMUNICATION/WEBSITE - The duties of the communication/website board member shall be as follows:
- Steward of electronic information and Knights Administrator email account
- Handles all correspondence, communications and notices of meetings
- Supplies updates for Elkins Castle Crossings
- Maintains a copy of the minutes, bylaws, rules, membership lists
- Maintain the www.knightsbaseballclub.com website
- Update and maintain all website activities as directed by the KBC Board
- Co-Chair Golf Tournament*
FUNDRAISING - The duties of the Fundraising Board Member shall be as follows:
- Establishes fundraising goals in conjunction with the board and committee chairs
- Coordinates fundraising objectives with all committee chairs
- Represents all fundraising activities to the Executive Board
- Solicit repeat funding from current sponsors
- Identify other methods of solicitation
- Lead efforts to obtain auction/sponsored items
- * Role of Co-Chair is in place to support elected, selected or volunteer Chairpersons of committees. In the
event no Chairperson takes the role, the Co-chair will be responsible to lead the event and committee. - ** Co-Chair responsibilities may be exchanged amongst KBC Board Members based on preference
